MaintCast — Vessel Maintenance Tracker

Service log All dates This year Last 12 months Last year 🤖 AI Invoice Entry ⬇ CSV

Other maintenance & upgrades — non-scheduled work Sort: due date Sort: date added Sort: assignee Sort: A→Z 🖨 Report 🤖 AI from invoice ＋ Add item

Things that come up outside the maintenance schedule — repairs, upgrades, projects. Add items free-form, assign them to a vendor (or leave unassigned), and check them off with the completion date and who did the work. 🖨 Outstanding report builds a clean work list for whoever is selected in the filter — print it or copy it into an email to the vendor.

Operating expenses — fuel, dockage, crew, supplies… All dates This year Last 12 months Last year 🤖 AI Import 🖨 Report ⬇ CSV ＋ Add expense

The running costs that aren't maintenance — fuel, dockage & marina fees, captain and crew, supplies & provisions, fishing gear, insurance, everything else. Enter by hand with ＋ Add expense, or let 🤖 AI Import read fuel slips, marina invoices, and receipts (PDF or photo), a bank/card CSV export, or rows copied straight out of an Excel sheet — every drafted entry is reviewed by you before it saves, and anything matching an entry already on file is flagged as a possible duplicate. Maintenance and repair costs stay on their own tabs; reports can combine both into one total.

Total cost of ownership Σ Total Cost 🔧 Service & repairs only 💰 Operating expenses only All dates This year Last 12 months Last year

Every dollar in one view: 🔧 Service & repairs come from the 📒 Service Log (scheduled maintenance, completed repair tickets, and other work completed with a cost); 💰 operating expenses from the Expenses ledger. Category totals first, every entry beneath — tap a column heading to sort.

Repairs — work orders for failures Open & in progress New / open Requested from vendor Scheduled Completed All 🖨 Report 🤖 AI from invoice ＋ New repair

When something breaks, open a ticket: which system, what happened, where the boat is. 🩺 Diagnose attaches AI-researched likely causes and parts so the tech arrives prepared. ✉ Request work emails the vendor everything they need — the boat's location, equipment make/model/serial, the problem, the diagnosis, and that system's service history — asking for a start date, completion timeframe, and estimate, with a completion form to return. When the work is done, ✓ Complete & log writes the service-log entry (with the cost) and closes the ticket.

Vendors & people 🔎 AI Find Vendors

One shared list used everywhere — Service Log entries, To-Do assignments, and scheduled-maintenance tasks. Names are added automatically whenever you type them in a log entry or assignment. 📇 Details stores phones, address, emails, and website (shown on work plans and used by the ✉ Email button on reports) — with an AI look-up to fill in what's missing. 🔎 AI Find Vendors searches for qualified service companies near a zip code, preferring factory-authorized dealers. ✎ Rename updates that vendor's name everywhere at once; 🖨 Work Plan builds their printable report; deleting a name keeps existing records untouched.

System baselines — used until a task has a logged service My order Systems A→Z

Systems — the boat's equipment at a glance ⚙️ Edit schedules

Every system on one line: equipment details, hours, task count, spares carried, default vendor, most recent service, and total logged cost. Pick a vendor to see exactly what they look after. This is the read-at-a-glance view — schedules and details are edited on ⚙️ Maintenance Schedules, hours and dates on 🎛 Baselines.

Spare parts — onboard inventory below target only 🧾 Order List

Every system's spares in one editable list — part name, part number, how many are aboard, and the target quantity to carry. Type straight into the table; changes save on the spot. Rows below target are highlighted and feed the 🧾 Parts & Spares Order List automatically. 🤖 AI Spare Parts Search researches the chosen system's exact make/model online — the consumables its service schedule burns plus the parts owners report failing — and proposes a stocking list with part numbers for your review. Carrying a part that isn't tied to one system — a spare pump that fits two jobs, general hardware, ship's stores? Use ＋ New system to make a parts-only bucket (e.g. “General spares”); it holds parts with no maintenance schedule.

Supplies & Tools — onboard inventory All itemsSuppliesTools low only

Everything aboard that isn't a system spare — supplies (oils & fluids, cleaning and safety consumables, provisions) and tools — with where it's stored and how many you have. Type straight into the table; changes save on the spot. Put a number in Min and the item is flagged LOW when the on-hand count falls below it.

Insurance — policies & coverage 🤖 AI Import from PDF ＋ Add policy

Every policy on the vessel — carrier, dates, premium, coverages (limit & deductible), and additional interests (loss payee / mortgagee / additional insured). Multiple policies per vessel are fine (Hull & Machinery, liability/P&I, etc.). 🤖 AI Import from PDF reads a declarations page and fills a policy for your review. A policy nearing its expiration is flagged here and on the dashboard so a renewal never lapses.

Schedule editor — systems & maintenance requirements 🤖 AI Schedule BuilderMy orderSystems A→Z🧩 Add from templates＋ Add blank system

Edit the maintenance requirements themselves here. Changes save with your data (and to the connected Drive file) and flow through the dashboard, log dropdowns, and reports immediately. Deleting a system keeps its service history under "Other / hull & misc". Renaming a task automatically updates its past log entries so history stays linked.

Help & guide 🖨 Print the guide

The whole manual, in reading order. Every tab also has its own ? next to its heading, and every pop-up editor has a ? in its top-right corner — each opens just the section you need, right where you are, without disturbing anything you were typing.